About computing payroll records

During a payroll computation, Sage 100 Contractor calculates the wages, deductions, benefits, and employer costs for each timecard. You can perform a trial computation or a final computation of the payroll records.

You do a trial computation when you want to check all calculated payroll amounts, including net pay. Before the final computation, you can fix any errors in timecards and employee records, and even override a payroll calculation, if needed.

You do a final computation to confirm the pay results and update various parts of the program. Sage 100 Contractor changes the status of payroll records to 2-Computed, updates employee totals for the quarterly and year-to-date totals for gross wages, Social Security, and Medicare, and accrues sick and vacation hours in employee records. Sage 100 Contractor also updates the quarterly totals of the payroll calculations.

After you do the final computation of the payroll, you can print payroll checks and post the records. If the posting period changed between the time of the final computation and posting to the general ledger, Sage 100 Contractor updates the posting period of the job cost records.

Sage 100 Contractor creates job costs as part of the final payroll computation. However, neither the check numbers nor the accounting periods of the check transactions are available yet. The job cost records are updated with check numbers when the checks are printed. The accounting period and the ledger transaction link are updated when the checks are posted to the general ledger.